March 9, 2021


Connecting People

Pleexy, hands on: Integrate multiple task sources and boost your productivity Review

There are dozens of undertaking administration and to-do checklist applications around, and you will not often use only 1. You could choose 1 to use but have another as typical at work, or you could want to use unique instruments for significant initiatives and person duties. If you do have a single favourite, you will nevertheless frequently conclusion up obtaining to control duties inside of other techniques as very well, regardless of whether that’s OneNote, Challenge, Salesforce or GitHub. Microsoft Stream, Zapier and IFTT all have integrations with different undertaking administration instruments, but they have a tendency to supply 1-way connections for triggering steps instead than two-way sync. 

Pleexy is basic to get began with, but has a fairly find checklist of integrations.

Picture: Mary Branscombe / ZDNet

Pleexy promises two-way synchronisation of duties and undertaking position for Microsoft To Do and Todoist with a small but expanding checklist of expert services that produce duties: Asana, Basecamp, Evernote, Gmail, Jira, Monday, OneNote, Outlook, Trello and Zendesk (with Bitbucket, ClickUp, Confluence, GitHub, MindMeister and Salesforce promised quickly). There is certainly no shopper to put in: you use the Pleexy website to established up connections to sync duties. You never even have to make a new account on the assistance — just sign in with a To Do or Todoist account, authorise Pleexy to access your information, and start off connecting to the other expert services you use. 


Even the defaults give you richer selections for syncing OneNote into To Do than Microsoft provides in its have goods.

Picture: Mary Branscombe / ZDNet  

You can stick with the defaults when environment up a connection or use the pleasant interface to choose unique selections in dropdowns for in which to glance for duties, which checklist to set them in, how to title duties so it can be noticeable in which they occur from, and what to do when they are deleted or marked as comprehensive on both conclusion of the connection. For Microsoft To Do this employs the Graph To Do API, which means you get rich duties like owing dates, position, labels and sub-duties for complicated duties from expert services like Trello that have checklists (the sync selections are comparable for Todoist).  

The out there selections change with each and every undertaking resource: for Outlook you can use the priority environment of emails to make duties significant priority for Trello you can sync duties primarily based on who they are assigned to. 


Customise how duties sync, and in which you will see them.

Picture: Mary Branscombe / ZDNet  

You can develop two connections that synchronise each five minutes devoid of obtaining to pay back for Pleexy (and you can test out extra connections during the limited absolutely free trial). It will be most valuable for men and women who will need to connect extra undertaking resources while: the Premium Prepare is $forty a yr (or $four a month if you never want dedicate for that long) for unrestricted connections with ongoing sync. You may want that so you can hook up multiple sync procedures, like obtaining flagged paragraphs in unique OneNote notebooks, or unique Trello boards go into unique To Do lists, as very well as if you have equally house and work accounts on the very same assistance that you want to consolidate. 


We like the rich selections for managing dates, labels, descriptions and two-way sync.

Picture: Mary Branscombe / ZDNet    

Microsoft To Do is now built-in with Outlook, with flagged emails exhibiting up in their have area, but you never get very substantially manage. With the Pleexy connector, you can decide on which checklist flagged messages are included to, and you can customise the title of a flagged concept (like the folder it can be from or the sender, for instance). With flagged messages showing up in the checklist you are now examining for duties you develop you, you could discover them extra: we identified we were introducing flagged emails to the My Working day area to offer with immediately, instead of forgetting that there was a independent see for emails, making a new undertaking devoid of a url to the flagged concept, and then obtaining to research for it in Outlook to tick it off once it was concluded. 

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You also get the overall electronic mail concept instead of the initially number of lines and a url to open up the relaxation of the concept in a website browser (Microsoft nevertheless has not managed to make To Do open up your desktop Outlook shopper, so having long electronic mail signatures in duties may possibly be much less bothersome than obtaining to open up multiple browser tabs). 

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Equally, it can be substantially extra valuable to have OneNote flagged notes go immediately into a To Do checklist instead than obtaining them only surface by way of Outlook duties that you ought to then shift into a particular checklist. Pleexy manages to supply substantially richer integrations than the disappointingly simple and instead clunky selections built into Microsoft To Do. 


The dashboard exhibits sync settings and when duties past synced.

Picture: Mary Branscombe / ZDNet 

If you only want to sync 1 or two items, the absolutely free model of Pleexy is very well truly worth examining out. If you want to sync a complicated established of boards or notebooks that will need multiple connections, make sure that enough of the expert services you will need are supported ahead of shelling out up if the ones you will need are there, this is a helpful assistance that’s equally effective and easy to use, but we might like to see a wider array of expert services on the checklist for the price.

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